Christopher Newport University
Board of Visitors Meeting ~ Final Minutes
June 11, 2004

The Board of Visitors of Christopher Newport University met on June 11, 2004, in the Alumni Room of the Student Center with Rector Dr. H. W. Trieshmann, Jr. presiding.

Rector Trieshmann welcomed all those present and noted that President Trible was on sabbatical and this is the final meeting for Bill Thomas, Debra Quesinberry and himself. He reviewed the many improvements that have taken place over the years in the student body, addition of new faculty and in campus improvements. Rector Trieshmann then called on Mr. Brauer for a report of the Finance Committee

Finance and Audit Committee Report

Mr. Brauer reviewed in detail the proposed budget. He noted that in 1996 the budget was $30.5 million and this year's budget is $76.4 million - a 150% increase over the last eight years. There was a 120% increase in the general fund. After review and discussion the Resolution was presented to approve a total budget of $76,388,322 representing $37,446,226 for Educational and General Programs; $2,806,498 for Student Financial Assistance; $32,715,152 for Auxiliary Enterprises; $3,081,446 for Financial Assistance for Educational and General Services and $339,000 for the unrestricted contributions Account. Mr. Hornsby noted that the Finance and Audit Committee had reviewed the proposed budget and recommends it to the Board for approval. Rector Trieshmann called for a motion to adopt Resolution 1: Handout 1: 2004-2005 Budget . Mr. Mottinger provided the motion, seconded by Mr. Hornsby and passed by unanimous vote of the Board.

Strategic Plan 2010

Mr. Thomas thanked those who helped put this plan together for their hard work and effort. He said that the Academic Affairs committee presents the plan to the Board for approval. Rector Trieshmann called for a motion to adopt Resolution 2: Adoption of Strategic Plan: Vision 2010 . Ms. Conner provided the motion, seconded by Ms. Ford and passed by unanimous vote of the Board.

Review of University's Non-Discrimination Policy

The SGA and Faculty Senate have recommended that the university's policy on non-discrimination be amended to add the words "sexual orientation," said Rector Trieshmann. He said that the Board will hear from Virginia Purtle, President of the Faculty Senate, Melissa Bell, President of the Student Government Association and Provost Dick Summerville.

Dr. Purtle read to the Board the Resolution as it came out of the Senate in favor of adding "sexual orientation." Beverley Mueller read a statement prepared by Melissa Bell, in favor of the change and Dr. Richard Summerville read his statement advising the Board to retain its present policy statement. All three statements are attached and made a part of these minutes.

Rector Trieshmann proposed that since there are legal questions regarding this policy change, that the Board enter into closed session. He called for a motion to enter closed session under Freedom of Information Act Section 2.2-3711 (a)(7) litigation and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Mr. Mottinger provided the motion, seconded by Ms. Quesinberry. There being no discussion, the motion passed by majority vote of the board. The Board entered closed session at 9:40 a.m.

The Board returned to open session at 10:30 a.m. and the Rector asked for a roll call certifying that only public matters identified in the public motion by which the executive or closed meeting was called were discussed. Board members Mr. Thomas, Mr. Duncan, Ms. Ford, Ms. Hoinkes, Ms. Conner, Ms. Quesinberry, Ms. Budlong, Mr. Hornsby, Mr. Mottinger, Mr. Wilson, Mr. Joseph and Rector Trieshmann certified to the above.

Rector Trieshmann called for a motion regarding the request to add "sexual orientation" to the university's non-discrimination policy. Mr. Joseph moved to approve the addition of sexual orientation to the non-discrimination policy statement as recommended by the Faculty Senate and Student Government Association. The motion was seconded by Ms. Hoinkes. Rector Trieshmann called for any discussion. Ms. Ford moved that the motion be tabled to give the Board time to consider this issue as it unfolds nationally. Mr. Mottinger seconded the motion. There was no discussion. The motion to table passed by majority vote of the Board.

Mr. Brauer brought to the attention of the Board that CNU met the management standards and obtained an unqualified opinion from the auditor of public accounts that there were no audit deficiencies and CNU is in compliance with all financial reporting standards for the fiscal year ending 2004.

At 11:00 a.m. Rector Trieshmann called for a motion to enter closed session under Freedom of Information Act 2.2-3711(a)(1) Personnel, 2.2-3711(a)(3) Real Estate, 2.2-3711(a)(7) Litigation, and 2.2-3711(a)(8) Gifts, Bequests and Fundraising. Ms. Quesinberry provided the motion, seconded by Mr. Thomas and passed by unanimous vote of the Board.

The Board returned to open session at 11:30 a.m. and the Rector asked for a roll call certifying that only public matters identified in the public motion by which the executive or closed meeting was called were discussed. Board members Mr. Thomas, Ms. Quesinberry, Ms. Budlong, Mr. Duncan, Mr. Mottinger, Mr. Wilson, Ms. Hoinkes, Ms. Conner, Mr. Joseph, Ms. Ford, and Rector Trieshmann certified to the above.

Rector Trieshmann called for a motion to approve Handout 2: Supplemental Resolution to Eminent Domain Resolution Dated September 27, 2002. Mr. Mottinger provided the motion, seconded by Mr. Joseph and passed by unanimous vote of the Board.

Rector Trieshmann called for a motion to approve the administration's recommendation for naming opportunities which is attached to these minutes and made a part hereof. The motion was provided by Ms. Hoinkes and seconded by Ms. Quesinberry. It was noted that the library was to be removed from the list and that naming opportunity reserved. The motion was passed by unanimous vote of the Board.

Election of Officers

Ms. Ford reported to the Board that Rector Trieshmann asked her to chair the nominating committee which included the Rector, Jay Joseph and Anne Conner. The committee presented to the Board the following slate of officers:

• Rector, William P. Heath, Jr.
• Vice-Rector, Claude S. Hornsby, III
• Secretary, Debbie Budlong

Ms. Ford called for any other nominations and there were none. Ms. Ford asked for a motion to waive the election by secret ballot. The motion was provided by Rector Trieshmann, seconded by Ms. Quesinberry and passed by unanimous vote of the board. Ms. Ford called for a motion to adopt the slate of officers as presented. Mr. Mottinger provided the motion, seconded by Mr. Thomas and passed by unanimous vote of the Board.

There being no further business, the meeting was adjourned.