Christopher Newport University
Board of Visitors Meeting
June 10, 2003

The Board of Visitors of Christopher Newport University met on June 10, 2003 at 9:00 a.m. at Christopher Newport University in the Alumni Room of the student Center, with Vice Rector, Dr. H. W. Trieshmann presiding.

Vice Rector Trieshmann presided over the meeting and welcomed all present.  He called for a motion to approve the minutes of the April meeting.  The motion was provided by Mr. Hairfield, seconded by Ms. Budlong and passed by unanimous vote of the Board.

President’s Report
 
President Trible noted that that over the last  6 years the SAT average of the freshman class has increased by 202 points.  This  is a remarkable result and reflects the fact that CNU has become the school of choice for remarkably able and distinguished young Virginians.  The most important piece of business for this meeting is approval of the Budget.  He told the Board that his colleagues have worked hard to put together the Budget for next year in partnership with the Budget Advisory Committee. He recognized Virginia Purtle and applauded her many distinguished contributions to CNU and noted that he very much looks forward to the new academic year and the opportunity to work with her and her colleagues on the faculty.
 
Role of the Internal Auditor
 
President Trible introduced Mr. Bob Midgette, Internal Auditor, who presented and discussed the audit process and the state of the internal audit at CNU.  Mr. Midgette noted that although he works with the administration, the Internal Auditor reports directly to the Board.  He reported that CNU has the very best and cleanest audit from the State than any other college or University.
 
SCT Banner
 
Dr. George Webb reviewed with the Board the status of the implementation of the SCT Banner System.  He reported that by July 1st accounts receivable and finance should be up and running and that purchasing would be up by July 15th.  The course management system, academic history and fixed assets should all be up by August.  President Trible applauded the good work of Bob Midgette and George Webb on this huge and difficult task.
 
Finance and Audit Committee Report
 
The finance committee reviewed the statements for the ten months ended April 30, 2003 and found all to be in order.  The budget was the major topic of the Finance committee meeting and President Trible asked Ms. Perry to present to the Board the proposed budget for 2003-2004.
 
After reviewing the budget in complete detail, the Resolution was presented to approve a total budget of $62,274,465 representing $31,913,894 for Educational and General Programs; $2,036,265 for student financial assistance; $25,137,080 for auxiliary enterprises; $2,871,926 for financial assistance for educational and general services; and $315,300 for unrestricted contributions account.  It was noted that a conservative estimate for enrollment was used when preparing the budget.  President Trible noted that CNU is building the funding base for the debt service on the new student center.
 
After discussion, Dr. Trieshmann called for a motion to approve the Resolution 1; 2003-2004 Budget.  Mr. Hairfield provided the motion, seconded by Ms. Budlong and passed by unanimous vote of the Board.
 
Academic Affairs Committee Report
 
The Committee met with Mr. Jack Sims, Vice President for University Advancement, and discussed the University’s strategic plan and the relationship between the Strategic Plan for the University and fund raising for the University.  The Strategic Plan begins with a vision which evolves into specific goals and an action plan.  The University is actively engaged in this process which should be completed in a year and will be shared with the Board.
 
Student Life Committee
 
Ms. Budlong reported on the Student Life Committee meeting.  In order to address the needs of our students, modifications have been made to the health and wellness services.  The hours for a nurse practitioner will  increase from 4 hours per week to 20 hours per week.  In addition, the fee for  services for the nurse practitioner will be decreased from $28 to $15 per visit,  Efforts are underway to relocate the health center to be closer to the freshmen residence hall.  Donna Eddleman shared with the committee the plans for Quest Housing which will have students together in the President Leaderships Program and the Honors Program.
 
Ms. Budlong reported that 992 Freshman students have registered for the Setting Sail orientation program and encouraged Board members to attend one of these sessions.   The SGA has been working this summer to revise their constitutional guidelines and Dr. Robert Doane is their faculty advisor this year. 
Ms. Budlong reported that 1240 freshmen are expected and 7% of the class is out of state.  The Presidents Leadership Program will accept 100 students this year.  These students have an SAT average above 1200 and their GPA is somewhere between 3.7 and 3.8. 
 
Vice Rector Trieshmann recognized Ms. Linda Gordon, Alumni Society President. Ms. Gordon thanked the Board for their support for the past year and said that she had enjoyed her tenure as President of the Alumni Society.  She announced that Joy Kilgore is the new Alumni Society President.
 
At 10:45 a.m.Vice Rector Trieshmann called for a motion to enter closed session under Freedom of Information Act 2.2-3711(a)(1) Personnel, 2.2-3711(a)(3) Real Estate, 2.2-3711(a)(6) Investments, 2.2-3711(a)(7) Litigation, and 2.2-3711(a)(8) Gifts, Bequests and Fundraising.  Mr. Hairfield provided the motion, seconded by Mr. Raymond and passed by unanimous vote of the Board.
 

The Board returned to open session at 12:25 p.m. and Vice Rector Trieshmann asked for a roll call certifying that only public matters identified in the public motion by which the executive or closed meeting was called were discussed.  Board members Ms. Budlong, Mr. Hairfield, Ms. Hoinkes, Mr. Holloman, Mr. Hornsby, Mr. Joseph, Ms. Quesinberry, Mr. Raymond, Mr. Thomas and Dr. Trieshmann certified to the above.
 
Vice Rector Trieshmann called for  a motion to approve Resolution  2 which ends the State of Emergency.  Mr. Hairfield provided the motion, seconded Mr. Hornsby and passed by unanimous vote of the Board.
 
It was noted that Dr. Pippins, President of Thomas Nelson Community College is leaving the area and going to New York.  Members of the Board requested that a Resolution or letter be drafted from the Board to recognize her many contributions to education.  Vice Rector Trieshmann called for a motion to draft the Resolution.  Mr. Raymond provided the motion, seconded by Ms. Quesinberry and passed by unanimous vote of the Board.
 
There being no further business, the meeting was adjourned. 

Deborah L. Budlong,
Secretary

Beverley Mueller
Administrative Assistant To the Board
Approved: Rector Robert L. Freeman, Jr.